NOTICE OF HEARING AND LETTING

2018 STREET IMPROVEMENT PROJECT

IRETON, IOWA

 

Sealed Proposals will be received by the City Clerk of Ireton, Sioux County, Iowa, at the Municipal Building in said City, until 6:30 o'clock P.M. on the 24th day of April, 2018, for the 2018 Street Improvement Project, as described in the Plans and Specifications therefore now on file in the office of the City Clerk.

 

Proposals will be opened and considered by the City Council of said City at a meeting to be held at the Municipal Building, Ireton, Iowa, on the day and hour above specified.  At said time and place, a hearing will also be held on the proposed form of Contract and estimate of cost for said 2018 Street Improvement Project and at said hearing any interested person may appear and file objections thereto or to the cost of said 2018 Street Improvement Project.

 

The extent of the work involved for 2018 STREET IMPROVEMENT PROJECT consists of the following approximate quantities:

 

1.  Excavation (includes hauling, placing & compacting in fill areas) 1,200 CY

2.  Pavement Removal      5,421 SY

3.  48” R.C.P. Manhole Ring & Covers    6 EA

4.  4” ADS Draintile w/ Porous Backfill    3,200 LF

5.  8” PCC Pavement, C-4 Concrete     5,526 SY

              31’ B-B w/Integral Curb

6.  Special Backfill, IDOT Gradation No. 30    1,800 TN

7.  Seeding & Fertilizing      0.04 AC

 

All work and equipment is to be in accordance with the approved Plans, Specifications and form of Contract prepared by the Engineering firm of Schlotfeldt Engineering Inc., 650 12th St. S.W., LeMars, Iowa, which have been heretofore approved by the City Council and are now on file in the Municipal Building in said City of Ireton, Iowa, for public examination, and by this reference made a part hereof as though fully set out and  incorporated herein.

 

Each Proposal shall be made on the Proposal form furnished by Schlotfeldt Engineering, Inc. of LeMars, Iowa, Engineers for said  City, and must be enclosed in a separate sealed envelope and plainly identified.  Each proposal shall be accompanied by a bid bond, certified check, cashier's check, or credit union certified share draft in a separate sealed envelope in an amount equal to five percent (5%) of the total amount of the bid.

 

If a bid bond is submitted, IT SHALL BE ON THE BID BOND FORM FURNISHED BY THE ENGINEER.  The certified check or cashier's check shall be drawn on a bank in Iowa or a bank chartered under the laws of the United States of America; the certified share draft shall be drawn on a credit union in Iowa or a credit union chartered under the laws of the United States; and such check or draft shall be made payable to the Treasurer of the City as security that if awarded a Contract, the Bidder shall enter into a Contract at the prices bid and furnish the required performance and Payment Bonds and Certificate of Insurance.

 

The certified check or cashier's check or certified share draft may be cashed, or the bid bond forfeited, and the proceeds retained as liquidated damages if the bidder fails to execute a Contract or file acceptable Performance and Payment Bonds or provide an acceptable Certificate of Insurance within ten (10) days after the acceptance of his bid Proposal by resolution of the Council. No bidder shall be allowed to withdraw a bid Proposal within thirty (30) days after the date set for opening bids.

 

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes; provided that the award of Contract will be made to the lowest responsible bidder submitting the lowest responsible bid, which shall be determined without regard to state or local law whereby preference is given on factors other than the amount of bid.

 

The City reserves the right to reject any or all Proposals, re-advertise for new bids, and to waive informalities that may be in the best interest of the City.

The successful bidder shall be required to furnish a "Performance Bond" in an amount equal to one hundred percent (100%) of it's Contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and the maintenance of said Improvements for the  City as required by the Specifications.

 

The successful bidder shall be required to furnish a "Payment Bond" in an amount equal to one hundred percent (100%) of the Contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment, as required by the law, of all persons supplying labor and  materials in the execution of the work provided for in the Contract.

 

Payment to the contractor shall be made by the City in cash from such funds as are legally available.

 

Monthly payments shall be paid the Contractor in an amount equal to ninety-five percent (95%) of the Contract value of the work completed and approved by the Engineer.  The final five percent (5%) shall be released thirty-one (31) days after the City Council accepts the work and approves the Final Pay Request if all contractual obligations have been completed by the Contractor.  Provisions may be made by the City Council to withhold larger amounts than the five percent (5%) stated above where there is specific necessity and right to do so.

 

The City of Ireton, Iowa is registered with the Iowa Department of Revenue and Finance as a sales and use tax exempt entity.  The City of Ireton has elected to issue an authorization letter and exemption certificate to Contractors which allows purchase of qualifying items to be made exempt from Iowa Sales Tax, Local Option Sales Tax and School Infrastructure Local Option Sales Tax.  Qualifying exempt items can be found on the Iowa Department of Revenue and Finance web site at www.state.ia.us/tax.

 

The work listed shall be commenced on or before the date specified by a written Notice to Proceed from the City and shall be completed no later than  October 15, 2018.   Bidder shall also agree to pay as liquidated damages, the sum of One Hundred Fifty Dollars ($150.00) for each "per calendar day" thereafter as provided in the Specifications for substantial completion of improvements.

 

Copies of approved Plans and Specifications governing the construction of these proposed improvements which have been made a part of this Notice, and proposed Contract, may be obtained from Schlotfeldt Engineering, Inc., 650 12th Street S.W., P.O. Box 806, LeMars, Iowa, 51031 upon a deposit of forty dollars ($40.00) for each set thereof.  The deposit will be forfeited  if documents are not returned in reusable condition within fourteen (14) days after the date set for receiving of bids.

 

Bidders must bid on all items and sections as set out in the Proposal form.  The City Council will award a single Contract  to the lowest responsible bidder.

 

Published upon order of the City Council of Ireton, Iowa.

 

                                                             CITY OF IRETON, IOWA

 

 

                                                             ___________________________________

                                                             Carol Liston, City Clerk

 

 

 

 

CITY OF IRETON  |  502 4th Street  |  Ireton, Iowa  51027  |  Phone: 712-278-2112  |  Fax: 712-278-2114  |  E-mail: cityofireton@mtcnet.net

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